Convention

2026 Registration Policies

To ensure transparency, fairness, and equitable access, OADN has updated its registration policies for 2026. Following a significant waitlist in 2025, these policies are designed to support equitable access and responsible attendance management.

OADN offers two registration types:

• Standard Registration – refundable through October 1, 2026 (less processing fee)
• Flex Registration – refundable through the first full day of the Convention

STANDARD REGISTRATION

Payment Requirements:

• All registrations must be paid in full prior to the start of the convention.
  • Register before Sept 12: Payment is due within 60 days of registration
  • Register after Sept 12: Payment is due within 30 days of registration
• Past due registrations are cancelled automatically.
• Cancelled registrations may be reinstated if payment is later received, subject to availability and at the current rate.
• If the convention is at capacity, the registrant will be placed on the waitlist.
• If payment arrives after post-due date and the early-bird period has ended, reinstatement, if space is available, will occur at the regular rate, and the registrant must pay the difference.
• All reinstatements depend on space being available.

Refunds & Credits:

• Refunds are available through October 1, 2026, minus a $200 processing fee.
• Student refunds are available through October 1, minus a $25 fee.
• Credits toward the 2027 Convention may be issued for the full dollar amount paid through October 1.
• Credit users are responsible for any increase in 2027 rates.
• After October 1, 2026, no refunds or credits are available for Standard Registrations.

Transfers:

• Standard Registrations may be transferred to a faculty colleague at the same institution.
• Transfer deadline: November 12, 2026.
• There is no transfer fee.

FLEX REGISTRATION (Refundable)

Flex Registrations offer greater flexibility and peace of mind, similar to a refundable airline fare, and are priced higher for that flexibility.

• Fully refundable through the first full day of the 2026 OADN Convention.
• No processing fee applies.
• Credits may be issued at full value through the first full day of the Convention.
• Beginning on the second day of the convention, no refunds or credits are available.
• Flex Registrations may be transferred to a faculty colleague through November 12, 2026, with no transfer fee.
• All registrations must be paid in full prior to the start of the convention.
  • Register before Sept 12: Payment is due within 60 days of registration
  • Register after Sept 12: Payment is due within 30 days of registration
• Reinstatement after cancellation is subject to availability.
• If the convention is at capacity, reinstatement requests will be placed on the waitlist.

CAPACITY & WAITLIST RULES (For All Registration Types)

• All reinstatements depend on space being available.
• Registrants seeking reinstatement after the convention has reached capacity will be placed on the waitlist.
• Waitlisted registrants will be notified if and when space becomes available.

CONTACT FOR REFUNDS OR CREDITS

• Email all refund or credit requests to oadn@oadn.org.

FAQs

1. I need an invoice before I can register. What do I do? OADN provides editable invoice templates. Ensure the correct registration rate and any pre-conference fees appear on the invoice.
2. My institution won’t pay until after I attend. Can I still register? Yes, you may self-pay and submit your e-receipt for reimbursement.
3. What’s the difference between Standard and Flex? Standard is refundable through Oct 1, fee applies. Flex is fully refundable through the first full day, with no processing fee.
4. What if the conference reaches capacity? New registrations and reinstatements move to the waitlist.
5. What happens if my payment? Your registration is cancelled. Reinstatement depends on availability and is at the current rate.
6. Can I transfer my registration? Yes, through November 12 at no cost.
7. Do credits lock in next year’s rate? No, credit carries dollar value only.
8. My travel approval may come after refund deadlines. What should I do? Choose the Flex option for maximum flexibility.